JOINT REVIEW MEETING

JOINT REVIEW MEETING

XIDAS-JABALPUR

29^th-31^st MAY 2011

Every day HARIT PRAYAS is growing….

To analyzing the baseline data report (of all 64 villages of the project), redefining results area and LFA, finalizing targets and developing PMF of the project on the basis of baseline survey findings a joint meeting of HARIT PRAYAS partners  has been organized from 29^th-31^st May 2011 at XIDAS (Xavier Institute of Development Action & Studies). The meeting was in the form of workshop and has been facilitated by the resource person from ASK-India (Association for Stimulating Know how (ASK), is a capacity building organization, engaging with grassroots communities, NGOs, Government and Corporate to enhance thinking, reflection, learning and action to achieve equitable development and social justice.) the participants of the programme were-Fr. Fredrick D’souza (Asst. ED Caritas India),Fr. Shaju (Director MVSS-Sagar),Sr. Karuna (MVSS, Sagar), Dr. Uma (HOD-XIDAS-Jabalpur), Mr. Philip (Operations manager-Caritas India), Mr. Prakash (Ask-India), Mr. Mehul (ASK-India), Mr. Saju (State Officer, Caritas India), Mr. Kumar Ratan(JCSS-Jhansi), Mr. Jerome (JCSS-Jhansi),Ms. Malti (JCSS-Jhansi),Mr. Krishna (JCSS-Jhansi),Mr. Kailash (JCSS-Jhansi),Mr. Sino (SSSS-Satna),Mr. Veerander Sen (SSSS-Satna),Mr. Veerender Tripathi (SSSS-Satna),Mr. Arun (SSSS-Satna),Mr. Rajesh (SSSS-Satna),Mr. Hari (MVSS-Sagar), Mr. Raja (MVSS-Sagar),Mr. Arvind (MVSS-Sagar),Mr. Rajendera (MVSS-Sagar),Mr. Ankit (XIDAS-Jabalpur)Mr. Praful (XIDAS-Jabalpur), Mr. Vinod Pandey (Caritas India).

Process followed

In the three days workshop on baseline findings and redefining the existing proposal of HARIT PRAYAS in terms of setting clear cut targets against the results and developing the Performance Monitoring Framework (PMF) for the project, following process have been adopted:

Step-1: Introduction of the HARIT PRAYAS project and the team members including the resource person and XIDAS staff.

Step-2: Sharing of the agenda of the day particular and next 2 days which includes following:

• Re-visiting and shaping of results of existing proposal on the basis of baseline.
• Finalizing LFA & PMF of in the existing proposal of HARIT PRAYAS-partner-wise and by the HARIT PRAYAS team.
• Finalizing activities on the basis of results set and inclusion it into the PMF.

Step-3: sharing of the key finding of baseline survey by the XIDAS and the Caritas India team.

Step-4: sharing of existing proposal and re-working on results area and the LFA of it with the HARIT PRAYAS p[partner team as a group work. Partners re-gone through the result area and set it  clearly  on the basis of baseline than set the indicator and means of verification for the same. Once this has completed partners have presented it in front of the entire team and the same has finalized with feed back from the team members and other partners team members.

Step-5: On the basis of LFA, again the partner-wise HARIT PRAYAS team sit with the their own team members along with Caritas India staff/Ask facilitators and finalized the PMF of the project (which was earlier not in the proposal)

Step-6: On the basis of PMF HARIT PRAYAS teams re-worked on the activities planned and as per the results have set the sequential activities for the project.

Step-7: Sharing by each team its PMF and activities

Step-8: Developing the action plan for next 10 15 days which includes the final shaping of the existing proposal and submitting the same to the Caritas India.

Participation of HARIT PRAYAS staff

• HARIT PRAYAS cluster coordinators did  the analysis of baseline survey and set the target
• Team has worked till late nights (even 1-2 am) on both days.
• Teams came well prepared with the understanding of project and villages and analysis of baseline survey findings.

Overall learning’s by the staff:

 (Individual staff learning’s are attached here)

• Now we are clear exactly what we have to do and with whom we have to do?
• Training and other activities would not be generic, but would be specific to the target community and target HHs.
• Clarity on results, PMF and LFA
• Analysing data on excel sheet

This review meeting has sharpened the project focus and set the clear cut targets for individual activities, which in turn would lead to the better result.

Every day HARIT PRAYAS is growing….